Flight Levy Recharging

Under the new Travel Policy implemented from 1 August 2022 all University business Travel will be charged a levy of £30 per tonne of carbon emitted

Flight levies are recharged every 2-3 months.

 

Calculating the flight levy amounts

Flight levies are calculated according to the route travelled, where this is available from travel providers, or according to the to and from locations, for flights from e-expenses or Barclaycard purchases.

If the to and from location cannot be determined for some Barclaycard purchases an average levy is charged based on the flight spend, using the 2022-23 average flight levy of around 6% of flight spend.

The flight levy is charged to the default departmental cost code unless your department has already nominated another code. If you would like to use a different cost code, please email travel@admin.ox.ac.uk with the nominated cost code for your department.

The flight levy cost can be reallocated to industrial/commercial and fixed price contracts. The flight levy cannot be charged to research projects that require directly incurred cost reporting. Some departments reallocate the flight levy to PI funds or other departmental funds.

This is an explanation of flight levy recharge descriptions:

First 4 letters

 

Data source

 

Description of recharge journal -based on the information in the data source.

Recharge example

(details altered)

 

Flight levy calculation

 

KEYT

Key Travel monthly report

 

KEYT month Flight Levy | Name, Surname |booking date | class | From | To | invoice number | PO number | cost centre/grant and task code centre if available |

KEYT Oct Flight Levy | Lee, Smith | 09/10/2023 | Economy | SINGAPORE | LONDON | 5200000 | DF2093987 | DF9651 | DF01.01_DFD00321

Based on route

OXFS

Oxford Flight Savers monthly report

OXFS month Flight Levy | Name, Surname | booking date | class | From | To | PO number | cost centre/grant and task code if available |

 

OXFS Aug Flight Levy | Sheila, Lima | 01/08/2023 | Economy | LONDON | AMSTERDAM | AC2010765 | AC9999 | AC00.01_ACR09210

Based on route

OXFT

Oxford Travel monthly report

OXFT month Flight Levy | Name, Surname | booking date | class | From | To | PO number | cost centre/grant and task code if available |

 

OXFT Aug Flight Levy | Alexandra, Jones | 17/08/2023 | Economy | LONDON | NEW DELHI | GG2070000 | GG9999 | GGG02230_GG00.HG

Based on route

EXPS

E-expenses monthly report from SAP concur

 

EXPS month Flight Levy | Name, Surname | date claim approved | class | From | To | cost centre or grant & task code | claim description

EXPS Sep Flight Levy | Monika Hook | 29/09/2023 | Economy | ENGLAND | AMSTERDAM | AFR01234_AF00.04 | Summer School in Wellington NZ

Based on to/from location

BARC

Oracle extracts reflecting Barclaycard and other providers

 

BARC month Flight Levy | Name, Surname | date entered in Oracle | class | From | To | Oracle description

BARC November Flight Levy | Mo, Purple | 02/11/2023 | Economy | LONDON | BARCELONA | | ABC01440_AB00.01 | British A - Flights for Mo to attend Amox programme scientific meeting October 2023

Based on to/from location

BARC

 

Where name not identified- Oracle entry at end of recharge description does not identify a name

BARC September Flight Levy | Name, Unknown | 24/08/2023 | Business | LONDON | ATLANTA | | TTR01540_TT00.01 | Ba Refunds & - Flight to Atlanta for TRT

Based on to/from location

 

BARC

 

Where to and from location cannot be identified-Oracle entry at end of recharge description does not identify a name

BARC August Flight Levy | B, Carroll | 02/08/2023 | Economy | AVERAGE | LEVY | | ABC00240_AB01.01 | United/Con A - 8. B Carroll flight

Based on flight spend using average levy of 6% of flight cost

Other 4 letter  abbreviations used

Other providers identified in Oracle reports

 

 

Based on to/from location

 

 

 

 

Need help?

For any queries on the flight levy, please email travel@admin.ox.ac.uk and use the following template:

 

  • Name of department:
  • Cost centre/project code:
  • Nature of query (include one of the below)
    • Flight levy amount
    • Journal description
    • Cost centre
    • Allocation of flight levy
    • Other – provide details
  • Details:

Improvements

We welcome input on improving the flight levy recharging process, please send your feedback to email travel@admin.ox.ac.uk.

Travel Policy

Review our policy

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Contact us

Sustainable Travel team

+44 (0) 1865 2 88782

travel@admin.ox.ac.uk