University parking permits

It’s important to understand that a permit gives you the right to ‘hunt’ for a space, it does not give you the right to use a particular space and does not guarantee that a space is available. Also, you can’t use your permit for street parking.

If you are on the University payroll the cost of parking will be deducted from your salary each month. If not you will have to pay using the online shop payment system.

To apply for a parking permit you will need an account on the University’s Planon system. If you already use FM Helpdesk or FacilityNet to order services like catering or room booking, you can use your existing login. If you need help contact the Planon Systems team.

When applying for a peak permit, make sure that you select the nominated car park administrator for your department, otherwise your application may be delayed.

You can track the progress of your application on Planon. If your application is rejected you will need to contact your departmental administrator to appeal. The head of department will make a decision but if you are not happy with this you may then appeal to the Car Parking Working Group and then finally to the Building & Estates Sub-committee. Contact the Sustainable Transport Officer if you want to do this.

    

Types of permit

Two main types of permit are available at several University sites: peak and off –peak. You can also share peak permits with other colleagues.

If you want to park at one of the hospital sites, you will need to contact Oxford University Hospitals NHS Foundation Trust.

Central Parking Map

https://www.google.com/maps/d/embed?mid=1GKp27ExH0h6a5j09-JuHXf_uzA_k-09J" width="750

   

STAFF PARKING PERMITS

Expand All

X– not permitted
P– permitted

Location

Central areas between 7am - 4pm

Central area before 7am - 4pm

Old Road Campus between 7am - 4pm

Old Road Campus before 7am and after 4pm

Begbroke anytime

Osney Mead anytime

Ewert House anytime

Permit Type

             

Central peak-time

P

P

X

P

X

X

X

Off-peak

X

P

X

P

X

X

X

Old Road peak-time

X

P

P

P

X

X

X

Begbroke

X

P

X

P

P

X

X

Osney Mead

X

P

X

P

X

P

X

Ewert House

X

P

X

P

X

X

P

Blue Badge holders

If you are a current Blue Badge holder, you are automatically entitled to a permit to use a University parking space as close as possible to the entrance of your workplace.

Your department is responsible for reserving a suitable space for you whenever you need it.

Otherwise, it will be available for other users. You must display your Blue Badge and your parking permit. If you need to travel frequently between 2 or more sites, you are entitled to space at each one. If you visit only occasionally, you will need to arrange a parking space yourself.

If you don’t have a Blue Badge but are eligible for one, you should obtain one to qualify for the scheme, but arrangements can be made for you in the meantime.

Permits are valid for up to 12 months from 1 October to 30 September.

Disabled parking permit 2018 - 19

University Sites Restrictions Cost  
All Sites Blue Badge holders only N/A APPLY

 

Disabled parking permit 2019 - 20

University Sites Restrictions Cost  
All Sites Blue Badge holders only N/A APPLY

 

For further information relating to disabled parking or advice contact Ed Wigzell, Sustainable Travel Officer.

To park between 7am and 4pm on a week day at a city centre site and at Old Road Campus, you will need a peak permit. These are only available to certain staff and you will have to explain in your application why you need the permit.

Permits will then be allocated by your department based on your needs and according to fixed criteria set out in the University’s parking regulations. Peak permits are valid for 12 months from 1 October to 30 September and the cost varies by location.

Peak permit locations:

University site

Restrictions

Cost

 

City Centre*

 

Only available to staff in these departments here

1.75% of gross annual salary

APPLY

Old Road Campus

 

 

Only available to staff in these departments here

1.75% of gross annual salary

APPLY

Begbroke Science Park

 

 

Begbroke staff only

£40

APPLY

Ewert House

 

 

Ewert House staff only

£40

APPLY

Osney Mead

 

 

Osney Mead staff only

0.35% of gross annual salary

APPLY

 

*City Centre sites

Bevington Road, St Cross Building, Manor Rd, Keble Triangle, Museum of Natural History, Parks Rd, Science Area, South Parks Rd, 7-21 Banbury Rd, 56 & 58 Banbury Rd and 15 Norham Gardens

 

 

You can share a peak permit with one or more colleagues for specified days or times. This is helpful if you work part time or have family commitments only on certain days.

Each sharer has a permit marked with the relevant days and times when the permit is valid for use at peak times and you will share the cost accordingly.

Please note, whilst the permit is restricted to certain days and times for peak time use it is valid *off-peak.

Permit shares are only available at Old Road Campus or at city centre sites:

University site

Restrictions

Cost

 

City Centre

 

 Only available to staff in these departments here.

1.75% of gross annual salary

APPLY

Old Road Campus

 

Only available to staff in these departments here.

1.75% of gross annual salary

APPLY

 

City centre sites

Bevington Road, St Cross Building, Manor Rd, Keble Triangle, Museum of Natural History, Parks Rd, Science Area, South Parks Rd, 7-21 Banbury Rd, 56 & 58 Banbury Rd and 15 Norham Gardens

 

If you are on the University payroll (permanent or contract) or work in a department as a permanent member of staff, you can apply for an off-peak permit. 

If you are a retiree who is actively working for a department you may apply via the online shop, provided your department has given authorisation.

You are not eligible if you are a temporary or casual member of staff. 

We will issue off-peak permits as soon as we receive your application. Permits are valid for 12 months from the date of issue and cost £40. You can pay through payroll or via the online shop. All Off Peak permits are non-refundable.

If you are renewing a current permit please wait until the expiry date is approaching  before submitting your application, because your new permit will immediately supersede your current one.

 

University site

Restrictions

Cost

 

City Centre*

Old Road Campus

You can use off-peak permits only before 7am and after 4pm on weekdays but all day at weekends. Including University closure days and bank holidays. 

£40

APPLY

 

*City centre sites

Bevington Road, St Cross Building, Manor Rd, Keble Triangle, Museum of Natural History, Parks Rd, Science Area, South Parks Rd, 7-21 Banbury Rd, 56 & 58 Banbury Rd and 15 Norham Gardens

 

To cancel your peak permit for any of the city centre sites or at Old Road Campus, hand your permit to your departmental parking administrator, who will return it to Security Services.

If you're paying via payroll then the deductions will be stopped following a cancellation. If you paid online for the full amount then you will receive a refund via the credit card you used for the purchase.

There is no refund for an off-peak permit but if you no longer need it, please hand it into your car park administrator.

Tell us if you:

  • change your car and have a new registration number, including if you have a different car temporarily for repairs or services. Be aware notices in windscreens are not permitted.
  • change your name or other contact details
  • lose your permit

REPORT HERE

 

There is a charge of £5 to replace lost permits, which you will need to pay through the online shop if that’s how you purchased your permit. If you paid via payroll this charge will be automatically deducted.

ONLINE SHOP

 

Check the progress of your application.

 

CLICK HERE

 

Need help?

If you need further information or assistance with viewing or downloading your application, please contact the systems team on planon@admin.ox.ac.uk

 

Information for permit administrators – managing applications

If you are responsible for handling parking permit applications for staff in your department, detailed information is provided in the Standing Orders issued by the Buildings and Estates Sub-committee (BESC): see Car Parking and Car Parking Conditions.

Review applications

To view and export applications, use this link.

To approve or decline applications, use this link.

If you want to change the number and type of parking permit allocations for your department, contact the Sustainable Transport Officer.

More information

Car Parking Guide for Administrators

You may also find this flowchart helpful: Peak parking permit process for administrators 

To see car parking space allocations for your department:

If you have a large number of staff with strong cases for permits under the normal criteria or if availability of parking is impacting on staff retention, you can apply for permits in the University’s reserve pool.

Request a login


If you don’t have an account, please request access here.

REQUEST

Forgotten your login details, please email us on planon@admin.ox.ac.uk ​​​​​​​

Non-payroll payments


Please click here to make a payment.

PAYMENTS

 

Track application


Sign in to review you application progress.

SIGN IN HERE

Contact us


Permit enquiries 
ouss.carparkingpermits@admin.ox.ac.uk

 

Policy enquiries
travel@admin.ox.ac.uk

 

Permit System enquiries
planon@admin.ox.ac.uk

 

Hospital sites
parking.applications@ouh.nhs.uk

 
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